SOT Pricing

The right tools
for your business.

Flexible software designed around how event professionals actually work. Choose the plan that fits your business and expand when you need to.

PlansCompareTeam members StorageCalculatorFAQ

The Founding 100

Be one ofthe first 100.

We’re welcoming our first 100 event businesses to Source of Truth with exclusive founding-member pricing. Get the tools built for your business, connect your team, and keep everything in one place.

The first 100 businesses to subscribe lock in their founding rate for as long as their membership stays active. Every plan starts with two months free.

100 Businesses. Three Plans. One Source of Truth.

Start free today → Explore the Plans

SOT Essentials1 team member · 100 GB

$40/monthStandard $59

SOT Business3 team members · 500 GB

$79/monthStandard $149

SOT Full8 team members · 1 TB

$179/monthStandard $249

Limited to the First 100 Businesses

100 businesses in total across all three plans, not 100 per plan. No promo code: the founding rate is applied automatically to qualifying subscriptions. One business counts once, however big its team — clients, invited vendors and team members never use up a place. A place is confirmed only when a subscription is activated.

The Founding 100

The Founding 100 isofficially full.

Our founding members have secured their exclusive rates. You can still join Source of Truth and access the tools built for your business.

Explore SOT plans →

Three plans

Choose by the workyour business does.

Each plan is built around a type of event business and the tools it needs — not how long you’ve been in business. A photographer of twenty years may only need Essentials. A brand-new venue may need Full.

Essentials

For creative and event service providers.

Standard rate $59/month $40/month Founding 100 price $59/month
1Team member
100 GBIncluded storage

Ideal for photographers, videographers, content creators, DJs, entertainers and mobile bartending companies.

Run the business

  • CRM, inquiries & lead tracking
  • Booking calendar & availability
  • Packages, proposals & contracts
  • Invoices & payments
  • Client portal, messages & approvals
  • Tasks, booking reminders & files

Built for your work

  • Photo & video: questionnaires, shot lists, branded galleries, proofing, revisions, approvals & final downloads
  • DJs & entertainers: music, event details & riders
  • Bartending: bar packages & per-guest pricing
Start free today →

Business

For event businesses managing services, inventory and operations.

Standard rate $149/month $79/month Founding 100 price $149/month
3Team members
500 GBIncluded storage

Ideal for floral, catering and rental companies, and soon AV & lighting and event staffing companies.

Everything in Essentials, plus

  • Advanced project management
  • Team scheduling & assignments
  • Inventory & supply management
  • Production checklists & vendor coordination
  • Operational reporting
  • Expense tracking & workflow automation Coming soon

Built for your work

  • Florists: design presentations, arrangements, recipes, stem counts & purchasing lists
  • Caterers: menus, guest counts, dietary needs & BEOs
  • Rentals: catalog, conflict checks & pull sheets
  • AV & lighting and event staffing tools In development
Start free today →

Full

For event planning, production, design and venue businesses.

Standard rate $249/month $179/month Founding 100 price $249/month
8Team members
1 TBIncluded storage

Ideal for planning firms, production companies, design studios, venue owners and venue management companies.

Everything in Business, plus

  • Master timelines & run of show
  • Event budgets & vendor management
  • Mood boards, design presentations & floor plans
  • Guest management & seating
  • Multi-event operations & advanced reporting
  • Advanced workflow automation Coming soon

Built for your work

  • Planning workspace: templates, production timelines, design boards & client design approvals
  • Venue workspace: rooms, availability, holds, tours, rental packages & revenue reporting
Start free today →

Monthly prices in USD. Founding pricing applies to the base subscription; extra team members ($7/month each), team email addresses ($5/month each, personal or shared) and storage add-ons are charged at their published rates. Clients and invited vendors are always free.
Checkout for these plans isn’t open yet — until it is, new businesses start on the current beta plan.

Ten professions

Built for the people whobring events to life.

Your profession decides the tools in your workspace; your plan decides your team seats, storage and features. These are recommendations, not restrictions — choose a bigger plan for more room, or add more than one profession if your business offers several services.

Event Planners, Producers & DesignersTimelines, run of show, budgets, design and floor plans

SOT Full

Venue Owners & ManagersRooms, availability, holds, tours and venue operations

SOT Full

FloristsArrangements, recipes, stem counts and installation

SOT Business

CaterersMenus, guest counts, dietary needs and BEOs

SOT Business

Rental CompaniesInventory, reservations, conflicts and pull sheets

SOT Business

Photographers, Videographers & Content CreatorsShot lists, galleries, proofing, revisions and approvals

SOT Essentials

DJs & EntertainersBookings, packages, music and event details

SOT Essentials

Bartending CompaniesBar packages, questionnaires and staffing

SOT Essentials

AV & Lighting Companies In developmentEquipment, technical requirements, cue sheets and crews

SOT Business

Event Staffing Companies In developmentStaff database, shifts, confirmations and timesheets

SOT Business

See every profession’s tools on the homepage. Tools marked Coming soon or In development are not yet available.

Compare plans

Every plan,side by side.

Monthly, USD Essentials$40$59/monthStandard $59 Business$79$149/monthStandard $149 Full$179$249/monthStandard $249
Pricing & capacity
Standard monthly price$59$149$249
Founding 100 monthly price$40$79$179
Included internal team members138
Additional team members$7/month each$7/month each$7/month each
Included storage100 GB500 GB1 TB
Storage add-onsFrom $10/monthFrom $10/monthFrom $10/month
Team email on your domain$5/month per address$5/month per address$5/month per address
Invited clients & vendorsFreeFreeFree
Run the business
CRM, inquiries & lead tracking✓✓✓
Client profiles✓✓✓
Booking calendar & availability✓✓✓
Service packages & pricing✓✓✓
Proposals & contracts with e-signature✓✓✓
Invoices, payments & reminders✓✓✓
Client portal & communication✓✓✓
Client approvals✓✓✓
Tasks & booking reminders✓✓✓
Event details & timeline access✓✓✓
File storage & organization✓✓✓
Operations
Advanced project management—✓✓
Team scheduling & assignments—✓✓
Inventory & supply management—✓✓
Production checklists—✓✓
Vendor coordination—✓✓
Operational reporting—✓✓
Business expense tracking—SoonSoon
Workflow automation—Soon · standardSoon · advanced
Planning, design & venues
Master timelines & run of show——✓
Event budget management——✓
Vendor & staff management——✓
Mood boards & design presentations——✓
Floor plans & guest seating——✓
Guest management——✓
Multi-event operations——✓
Advanced reporting——✓
Profession tools
Photo & video galleries, proofing, revisions & approvals✓✓✓
Client questionnaires & shot lists✓✓✓
DJ & bartending essentials✓✓✓
Florist, caterer & rental operations—✓✓
AV & lighting and staffing tools—SoonSoon
Planning, production & design workspace——✓
Venue management workspace——✓

Swipe the table sideways to see every plan. “Soon” marks tools that are planned but not available yet.

Profession tools appear only for the professions a business selects, so a venue sees the venue workspace and a planning firm sees the planning workspace — never another profession’s screens.

Team members

Grow your team,not your plan.

Every plan includes internal team members, and the business owner counts as one. Add more for $7 per person, per month, on any plan — no need to upgrade your subscription just to make room for an assistant.

Additional team members

$7 per person, per month

PlanIncluded
Essentials1
Business3
Full8

For example, Essentials with three internal users is $59 + $14 for two extra seats = $73/month, or $40 + $14 = $54/month for a Founding 100 member.

What team members can do

Based on the permissions you give them:

  • Access your workspace
  • View assigned events
  • Manage assigned tasks
  • See authorized client information
  • View assigned timelines
  • Upload files & deliverables
  • Collaborate on projects
  • See relevant schedules
  • Receive notifications
  • Message clients or coworkers where authorized

Free

Clients and event partners never pay. Clients invited to a portal, vendors with limited access to a shared event, and outside collaborators who only need the event information or tools you share with them are always free. Paid seats are for your internal team. A vendor needs its own subscription only to run its own business on SOT.

Cloud storage

Your files and projects,all in one place.

From contracts and design files to photo galleries and video deliverables, keep your work organized and accessible inside Source of Truth. Every plan includes storage, with room to grow.

Included storage

PlanShared across the business
Essentials100 GB
Business500 GB
Full1 TB

Storage belongs to the whole business account. Additional team members share it rather than receiving their own allowance.

Need more storage?

Add-onMonthly
Additional 100 GB$10/month
Additional 500 GB$29/month
Additional 1 TB$49/month

Recurring monthly add-ons you can buy on any plan, without changing your subscription. A photography company on Essentials with two extra team members and +500 GB pays $59 + $14 + $29 = $102/month for 600 GB, or $83/month as a Founding 100 member.

How storage works

  • Storage is measured across your whole business account, and you can always see what’s used and what’s left.
  • Uploads and the earlier versions you keep both count toward your allowance. A file carried into a new version is counted once.
  • You’re notified at 80%, 90% and 100% of your allowance.
  • We never bill overages automatically. An upgrade is charged only after you approve it.
  • Your files are never deleted because you reached your limit. New uploads pause until you add storage or make room.
  • Before any downgrade or cancellation, you’re told what happens to your stored files and given time to download them.
  • High-resolution photos and video uploads are supported. Video files count toward your storage like any other file.
  • SOT does not offer unlimited video hosting or streaming. Storage is separate from any future video processing or streaming allowances, which would be published before they apply.

Pricing calculator

Build yourSOT subscription.

Choose your plan, add your team, and select the storage your business needs.

Clients and invited vendors are free and don’t count as team members.

Your monthly estimate

Subscription
Team members
Additional storage

Standard

Recurring monthly

Founding 100

Total storage

Estimates in USD, charged monthly. The founding rate is applied automatically to qualifying subscriptions while places remain — no code needed. Your plan and team size carry over to sign-up, where the price is confirmed before you add a card. Storage add-ons can be added after you sign up. Nothing is charged from this page.

Start free with this plan →

Questions

Frequently askedquestions.

What is The Founding 100?

The Founding 100 is our exclusive introductory offer for the first 100 qualifying businesses that subscribe to Source of Truth. Eligible businesses receive discounted base subscription pricing for as long as their membership remains active under the founding-member terms.

The limit is 100 businesses in total across all three plans. A place counts only once a subscription is activated — joining a waitlist or creating a beta account doesn’t reserve one.

Do I need a promo code?

No. Founding-member pricing is automatically applied to qualifying subscriptions while the first 100 memberships are available.

Can I change my subscription later?

Yes. Businesses can change plans as their needs change. Eligible active founding members retain the founding price associated with their selected plan.

How many team members are included?

Essentials includes one internal team member, Business includes three, and Full includes eight. The business owner counts as one.

How much does it cost to add a team member?

Additional internal team members cost $7 per person, per month, across all subscriptions.

Do clients need to pay to use SOT?

No. Clients invited to collaborate, review documents, approve deliverables, or access event information do not need to purchase their own subscription.

Do vendors need paid subscriptions?

Invited vendors can receive limited access to authorized event information for free. They need a business subscription only when they want to manage their own business using SOT.

Is storage included?

Yes. Essentials includes 100 GB, Business includes 500 GB, and Full includes 1 TB of shared business storage.

What if I need additional storage?

You can add 100 GB for $10/month, 500 GB for $29/month, or 1 TB for $49/month without changing your subscription.

Can photographers upload photos and videos into SOT?

Yes — and on Essentials, not only on higher plans. The photography and videography workspace already includes branded client galleries, large photo and video uploads with progress, video playback, favorites, comments on individual photos, timestamped comments on videos, revision requests, version history, deliverable approvals and final downloads.

You can also share a gallery with family, your planner or the venue through a private link that expires on the date you choose, and set delivered files to be removed automatically after 30 days to a year, with your client reminded to download first. Video conversion between formats isn’t offered, so MP4 (H.264) is recommended for playback in every browser.

Can my business use more than one professional category?

SOT is designed to support businesses that provide multiple event services. Available modules depend on the organization’s selected categories and subscription entitlements.

Does founding-member pricing include unlimited storage?

No. Founding-member pricing discounts the base subscription. Included storage and separately priced storage upgrades still apply.

What happens when all 100 founding memberships are claimed?

The Founding 100 offer closes to new customers and standard subscription pricing applies. Existing eligible founding members keep their promised discounts.

Can I sign up today?

Yes. Every plan starts with two months free. You choose your business, plan and team size at sign-up, and nothing is charged until the free months end. Businesses already on an earlier offer keep the terms they signed up with.

One platform. Every detail.

Your work deservesa better way to work.

Start free today and lock in Founding 100 pricing while places remain.Get the tools designed for your business, your team and your clients — in one place.

Start free today → Explore SOT plans → Estimate your price